2011 Annual Report

Grantee:  Alabama-Coushatta Reservation

 Tribal Council

 571 State Park Road

 Rt. 3 Box 640

 Livingston, Texas   77351

 (936) 563-1300


Head Start Grantee:  Alabama-Coushatta Tribal Council

Serving as Governing Board

Council Chairman:  Carlos Bullock
Council Member:  Kyle Williams
Council Member:  Clint Poncho
Council Member:  Melanie Battise
Council Member:  Pete Polite
Council Member:  Ronnie Thomas
Council Member:  Joe Thomas Jr.


Mission Statement

 “Our mission is to promote school readiness, social, emotional and cognitive development of young children, and the well being of their families through high program quality and strengthens our capacity to operate an exemplary program.”



Vision Statement

“Our Vision is to be an organization of choice for comprehensive, responsive, effective and innovative classroom instruction and family development.”





  Parents are the prime educators of their children
  We believe children learn through play
  We respect the culture, language, and perspectives of our families and colleagues
  Excellence in service
  Teamwork to accomplish more for our families
  A safe, secure and trusting environment is essential to learning and developing



Public Report For the Alabama-Coushatta Head Start Program



The Alabama-Coushatta Indian Reservation administers numerous federal programs including our Head Start Program.  The Head Start Program is a comprehensive four-day program, focused on helping each child develop the skills which will enable the child to function optimally in his/her environment.  This Head Start Program has been operating continuously for forty-six years, since it started in 1965.  We serve a diverse group population of low-income families living throughout Polk County.  Currently there are 100 children enrolled in the program, putting us at 100% of capacity.  As a result of our commitment to serve children with disabilities, 10% of our enrollment is reserved for children with a disability.  These range from speech impairments, to congenital birth defects. In addition, about 40% of our children are from families whose first language is Spanish.  Administrative offices and three classrooms are housed in the Tribal Community Center.  Three more classrooms, a cafeteria and a resource room are housed in portable buildings within the complex.  This concept allows the Head Start children to attend school in one location.  Transportation is provided for the children attending.  Five school busses are assigned to different routes within our service area.  We provide a learning environment that helps children develop socially, emotionally, intellectually and physically in a manner appropriate to their age and stage of development.  An individualized approach is taken toward assessing a child’s needs and designing a daily plan that will meet those needs.  Our program is also designed to meet the needs of the community and the families of the children we serve.  We strive to enhance the children’s understanding of the ethnic and cultural characteristics of our community.  In doing so we acknowledge parents as the child’s primary teacher and they are encouraged to be an integral part of the child’s education.Our program provides a health program to promote early identification and intervention as well as preventive health services.  We conduct vision and dental screenings at the center and the child’s family is provided with information to link them to an on-going health-care system.  We provide mental health and psychological services to encourage the healthy development of the child socially and emotionally and if needed, training is provided for both staff and parents to supplement these services.We provide nutritional and well-balanced meals including breakfast, lunch and a snack, which helps to meet the child’s daily nutritional needs.  A variety of foods are served to broaden the child’s ethnic and cultural experiences.We provide screenings that will detect possible physical disabilities or educational delays.  Following professional diagnosis of a disability, an Individual Educational Plan (IEP) is developed and implemented.  Other on-going services are provided as needed to meet the child’s needs. 

Partners in Education


 Head Start

 Head Start helps to prepare children for success in school and in life. 

 Children receive:
*  Active hands-on learning experiences
*  Individualization for each child
*  Classrooms that reflect cultures of the families served
*  The chance to learn and practice healthy habits
*  Educational experiences for school readiness
*  Socializing with peers to develop interacting and communicating skills 



Families help to prepare children for success in school and in life.  To help prepare the child for school, sharing in these responsibilities is essential:

*  Parent’s/Guardian’s are the child’s first and most important teacher
*  Children learn to communicate while they play and work together
*  Children learn by doing and having new experiences.


 Beginning Literacy

Head Start plays an important role in helping children develop a love for reading.  We encourage children to read stories aloud during group time.  The child reads to his peers and asks open-ended questions after the story. The children take turns each day.  The child may not know the story but he/she can make up stories as they turn the pages. The classroom has a library center set up in each classroom.  A variety of books are available for the child.The children take a trip to the Tribal Library for story time.  The librarian has made this a weekly activity for our program for many years.  This gives the children a chance to visit the library and understand the rules of visiting this area.The children learn rhyming words and identify things that sound alike.  Simple songs go along with the rhyming words.The children and staff go for nature walks and point out things they see and share the names of things they see, hear and feel.  Often times they bring back objects to place in the centers for group time discussions.   


Services to Families


In school year 2011-2012, Alabama-Coushatta Head Start Program provided services to 129 children and 119 families.  The average monthly enrollment was 100.  The funded monthly enrollment was 100.  The program maintained 100% enrollment (as a percentage of funded enrollment) throughout the year.  Although we had a few children and families move, we were able to fill the slots immediately from the waiting list. 


Children and Families Served by Head Start


Children By Age  

No. Enrolled


Type of Eligibilty


No. Enrolled

3 Years Old



                     Income below 100% of Federal Poverty Line  


4 Years Old



   Receipt of Public Assistance such as TANF, SSI     


 Status as a Foster Child # of Children Only  


               Status as Homeless  


              Over Income  


   Income between 100% and 130%  





Medical and Dental Services

Good health and nutrition are important for learning, Alabama-Coushatta Head Start focus on children’s health.  As required, all enrolled children have timely physical and dental exams and basic health screenings, including hearing, vision, health and nutrition and follow-up referrals to medical and outside services when needed.Staff works with families to ensure follow-up services are received for any identified needs with appropriate medical and/or dental exams and treatment.  Head Start achieved a 75% rate for complete medical exams and 88% for complete dental exams.    

Budget Information



The Head Start Annual Grant Application is due before October 1st of each year.  The application is done electronically to the Head Start Regional Office in Dallas, Texas.  The Department of Health and Human Services, Administration for Children and Families is the funding source.  Before it is sent there it must be approved by the Head Start Policy Council and the governing board, the Tribal Council.  Official notice is received by the Financial Award Notice.   

The Child and Adult Care Food Program (CACFP) is due August 1st of each year.  This grant reimburses for all meals served through our program.  The application is web-based and done electronically to the Texas Department of Agriculture office in Austin, Texas.  Before it is sent it must be approved by the Head Start Policy Council and the governing board, the Tribal Council.

The Tribal Budget is prepared each year during the Fall.  The Tribal Budget covers a percentage of the Head Start employee’s salaries as Indirect Cost.  The Tribe has covered this portion of Indirect Cost for many years.  The Tribal Budget also subsidizes our Program to cover the extremely high cost of health insurance for employees as well as subsidizing other line items in the budget.  The Tribal Budget is presented to the Tribal Budget Committee for review then presented to the Tribal Members for approval.   

On October, 2011 we received a one time grant from the Head Start Body Start Play Space in the amount of $5,000.  With these grant monies we were able to widen our bike trail and add an oval climber to our playground.  The bike trail expansion allowed for bikes to travel two at a time without the occasional pulling over.  This also allowed for walking and running as a group exercise activity.  The oval climber allows for children to climb in, out, over and use their small muscles to climb on top of the climber.  This enhanced our outdoor space. 


   Total amount of funds received and amount from each source:



Federal – Head Start Annual (Jan.-Dec.)



Program Operations


Training & Technical Asst.


Non-Federal Share/In-Kind






CACFP/USDA (Oct. –Sept.)





Tribal Budget (Jan.-Dec.)

Indirect Cost (@ 83.41%)


Program Operations






One-Time Grant Head Start Body Start




Budget Breakdowns


 Federal Head Start Annual Budget for 2011


 CACFP/USDA Budget for 2010-2011





 Personnel Fringe                      


   Personnel Fringe         






 Admin. Service




 Health/Disabilities Service












 Drug Screening                                


   Canned Goods             


 Indirect Cost                                  


   Frozen Goods              


 Total Program Operations       




 Training and Technical Assistance 


   Travel and Training      


              Non-Federal Share/In-Kind      


   In-Direct Cost                








Tribal Budget


 One-time Grant Head Start Body Start

In-Direct Cost                             


Subsidy for Operating:      Expand Bike Trail and add oval climber


          Personnel Fringe-Health               








          Telephone & Communication      


          Repairs & Maintenance                  


          Office Supplies                               




          Fuel and Oil                                   


          Audit Fee                                        



TOTAL TRIBAL BUDGET                     







●  Triennial Federal Review

            The Head Start Reauthorization Act states that once every three years programs will be monitored by a team of experts.  The Alabama-Coushatta Head Start Program was monitored during the week of February 22-28, 2009.  The federal review report found one non-compliance area.  The following finding was identified as non-compliant and has been addressed and corrected:

“The grantee did not ensure each Head Start classroom had a Teacher with at least a Child Development Associate or equivalent.” 

A Corrective action plan was developed and implemented.  The previously identified finding was closed on November 11, 2009 according to the Office of Head Start official, Ms. Yvette Sanchez Fuentes, Director. 


●  Results of the most recent financial audit:

            A copy of the Head Start audit is included with the annual Tribal audit and can be reviewed through the Finance Department or Administration Office.


For further information about the Alabama-Coushatta Head Start Program, call 936-563-1300 or 936-563-1301.  Fax number is 936-563-1312.



This report is prepared to comply with the Head Start Reauthorization Act of 2007,Administrative Requirements and Standards Sect. 644 (42 USC 9839 (a)(2)).